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@ Rs.2299/- Only
As a team of experienced professionals, we are dedicated to providing you with comprehensive support to simplify your registration process and ensure seamless PF compliance.
Complete Online Process
Preperaton of the documents
Get Assured EPF Code Number
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Get EPF Registration @ Rs.2299/- Only
As a team of experienced professionals, we are dedicated to providing you with comprehensive support to simplify your registration process and ensure seamless compliance.
Complete Online Process
Preperation of the documents
Get Assured PF Code Number
Within 24 Hours
Google Customer Rating
5 of 5
Need help with PF Registration? Our Experts can help. Get Free Consultation !
Get EPF Registration Online within 24 Hours
The Employees’ Provident Fund Organisation (EPFO) manages the Employees’ Provident Fund (EPF) in India, established by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. Any establishment or Indian business that employs at least 20 employees is eligible to apply for registration under PF Act in India. In certain cases, establishments with fewer than 20 employees may still apply for EPF registration in India, subject to the requirements and exemptions. Upon retirement or resignation, the employee earns an amount that includes interest and the employer’s contribution share.
The Employee Provident Fund (EPF) is a strong way to protect your financial health. Registering for a PF is like putting money into a long-term savings plan that grows while you’re working. This saved money will be a big help when you retire because it will give you financial security during your older years. In addition, PF adds an extra layer of defense in case something bad happens. It provides a safety net in case of accidents or unexpected events. By actively registering your establishment in PF, you can demonstrate that you care about your your employees and ther financial future and peace of mind.
What are the major goals of EPFO ?
On 15th November, 1951, the Employees’ Provident Funds Ordinance came into effect, establishing the EPFO. The Employees’ Provident Funds Act of 1952 took its place. It is a non-constitutional organisation that encourages workers to save money for retirement. The Indian government’s Ministry of Labour and Employment supervises EPFO management.
The major goals of EPFO in India are as follows:
- Ensure that each employee has a single Universal Account Number (UAN);
- To improve their infrastructure and guarantee that web services are secure and trustworthy;
- Encouraging and enhancing voluntary compliance;
- Ensure that companies continually abide by all rules and regulations established by the EPFO;
- Compliance needs to be simple to fulfill therefore, documents required for PF Registration and compliance have been reduced;
- Shorten the 30-day PF claim settlement period to just 10 days;
- To simplify the PF registration process and available facilities for employees and employers so that they may avail them easily;
Applicability of EPF Registration for Businesses and Establishments
If the employer in India fails to get EPF registration within one month of reaching employment strength reaches 20 numbers of employee, they will face monetary penalties. Even if any employee resigns or exits from the establishment, then number of employees falls below the mandatory threshold; the Act still covers an established company. The Central Government of India’s regulations may apply to any business with fewer than 20 employees, provided they receive at least two months’ notice to register. Suppose the majority of employees and the employer agree that the establishment should be subject to the terms of this Act. In that case, they may submit an application directly to the Central PF Commissioner for Voluntary PF Registration.
The Commissioner may apply the Act’s provisions to that establishment after publishing the notice in the official gazette, either on the agreement date or on a specific date specified in the agreement.
All employees will be eligible for a provident fund (PF) during their employment and the employer will be responsible for deducting and paying the PF contribution. Both the employer and employee should pay the 12% PF contribution equally however, additionaly, 1% extra paid by the employer in PF contrubution challan as 0.5% administration charges and 0.5% EDLI charges. Percentage rate @ 10% as PF deduction applies to a business with fewer than twenty employees who get PF Registration voluntarily.
What are the main benefits of EPF Registration in India?
The benefits of EPF registration in India are as follows:
Pension Coverage
To ensure the employee qualifies for a PF monthly pension upon retirement, the employer contributes 8.33% (maximum Rs. 1250/-) of the employee’s PF wages (maximum up to Rs. 15000/-) to the pension fund. EPFO guaranteed pensioners to pay a minimum of Rs. 1000 in pension per month.
Risk Coverage
One of the primary advantages of EPF registration is that it provides coverage for potential risks associated with illness, death and retirement for both employees and their dependants.
Need in Emergency
The Provident Fund amount can be extremely beneficial in situations where you need quick financial assistance due to unforeseen events like marriage, education, accidents or illnesses.
Good Interest on Savings
EPFO offers the highest interest rate, approximately 8.5%, on PF funds saved in their account for long-term savings, empowering employees to make life decisions without worrying about the future.
EDLI Insurance Scheme
The Employee Deposit-Linked Insurance Scheme (EDLI) enrolls all PF account holders. For this life insurance coverage, the employer contributes 0.5% of the employee’s maximum earnings, up to Rs. 15,000. The policy provides life insurance to the employees and grants a maximum of Rs. 7 lakh to their dependents.
Uniform Account (UAN)
When changing jobs, the Provident Fund and Pension Fund account is stable and easily transferable, ensuring continuous retirement savings. This portability allows seamless management of funds throughout a career of any employee.
Eligibility criteria for EPF Registration in India under PF & MP Act,1952
The Employees Provident Fund Organisation (EPFO) manages the Employee Provident Fund (EPF), which is the primary method by which employees in India save for their retirement. The Employees’ Provident Fund and Miscellaneous Provisions Act, 1952, outlines who is eligible to join.
EPF registration eligibility for Employee
The EPF & MP Act,1952 mandates that during joining any establishment, any employee whose salary is Rs. 15000 or less must be enrolled under the PF Scheme and EPS Scheme without any condition and their contribution is to be deposited every month during their service period in the establishment; if employee’s monthly salary is above Rs. 15000/- then they are exempt from making PF contributions. They can choose other option of the PF regstration process of employee, in which, they can be enrolled in the Employee Provident Fund (EPF) and start contributing with the help of the Assistant PF Commissioner and the employer agreement. However, as of 01 September 2014, they cannot enrol in the Pension Scheme (EPS).
EPF registration eligibility for Employer
The EPFO insures EPF registration for establishments in accordance with Sections 1 (3)(a), 1 (3)(b), 1(4), and 16 (1) of the Employees Provident Funds and Miscellaneous Provisions Act, 1952.
- Sections 1(3)(a) apply to any establishment or business with a threshold of 20 or more employees. It applies when the number of employees reaches 20 on any given day of the year.
- Sections 1(3)(b) apply to any other establishment employing twenty or more persons, or a class of The Central Government may notify these establishments.
- Sections 1(4) apply to any establishment where employees and employers voluntarily seek EPF registration and are willing to contribute. This PF Registration process may be fulfilled If the Central Provident Fund Commissioner determines that both the employer and the majority of employees consent to adhere to this Act, EPFO must include that establishment under the PF Act from the agreed date onwards.
- Section 16(1) of the EPF Act excludes specific establishments such as co-operative societies with fewer than fifty employees and no power usage. Nevertheless, if both the employer and a majority of employees consent, they may seek coverage under the EPF Act, pending approval from the Commissioner.
The detail and documents required for EPF Registration
Most businesses or various organizations in India with more than 20 employees are required to get PF registration under the PF Act to submit the contributions of their employees and give them a security benefit. This includes proprietorships, partnerships, private limited companies and Trust etc. Almost the same documents, including the PAN card of the organisation, the address and ID proof of the employer and the company registration proof are required for PF registration. However, due to changes in the business structure and type, some documents may vary, so here is the list of documents required for PF registration according to the identity of the business or organization structure.
The details and documents required for PF Registration of Proprietorship business
- The PAN card of the proprietor
- Any single address proof of the proprietor, i.e., Aadhar, voter ID, driving license or passport
- A single government-issued license or certificate, such as a GST registration certificate or a shop and establishment certificate or MSME Udhyog Aadhar, etc.
- An active mobile number and email ID of the proprietor
- Employment strength and date of applicability of the EPF & MP Act 1952 on the business
- Total number of employees coverable and exempted under the PF Act as per their actual gross wage structure
- Specimen signature card attested by the proprietor
- Rent agreement or lease agreement if the business premise is on rent or lease
- A canceled cheque of the bank account of business (if available)
- The digital signature of the proprietor, if available, or e-signature, may be used for submission of the application.
The details and documents required for PF Registration of Partnership Firm
- The Pan Card of the Partnership firm
- Partnership deed
- The PAN card of the partners
- Any single address proof of the partners, i.e., Aadhar, voter ID, driving license or passport
- A single government-issued license or certificate in the name of the partnership firm, such as a GST registration certificate, a shop and establishment certificate, or an MSME Udhyog Aadhar, etc.
- An active mobile number and email ID of the partners
- Employment strength and date of applicability of the EPF & MP Act 1952 on the firm
- Total number of employees coverable and exempted under the PF Act as per their actual gross wage structure
- Specimen signature card attested by the partners
- Rent agreement or lease agreement if the partnership firm premise is on rent or lease
- A canceled cheque of the bank account of the partnership firm (if available)
- The digital signature of any partner, if available, or e-signature, may be used for submission of the application.
The details and documents required for PF Registration of Trust/Society
- The Pan Card of the Trust or Society
- Certification of Incorporation of the Trust or Society
- Registration of the society needs to be done under the Societies Registration Act, 1860, and private trusts must be registered under the Indian Trusts Act, 1882.
- The PAN card of the members/trustees or President
- Any single address proof of the members/trustees or President, i.e., Aadhar, voter ID, driving license or passport
- A single government-issued license or certificate in the name of the trust or society, such as a GST registration certificate, a shop and establishment certificate, etc., as per the nature and activity of the society or trust.
- An active mobile number and email ID of the members/trustees and president
- Employment strength and date of applicability of the EPF & MP Act 1952 on the trust or society
- Total number of employees coverable and exempted under the PF Act as per their actual gross wage structure
- Specimen signature card attested by the members/trustees or president
- Rent agreement or lease agreement if the company premise is on rent or lease
- A canceled cheque of the bank account of the trust or society (if available)
- The digital signature of the managing trustee or president, if available, or e-signature, may be used for submission of the application.
The details and documents required for PF Registration of Private Limited Company
- The Pan Card of the Private Limited Company
- Certification of Incorporation of the Private Limited Company
- The PAN card of the directors
- Any single address proof of the directors, i.e., Aadhar, voter ID, driving license or passport
- A single government-issued license or certificate on the name of the company, such as a GST registration certificate, a shop and establishment certificate, or MSME Udhyog Aadhar, etc.
- An active mobile number and email ID of the directors
- Employment strength and date of applicability of the EPF & MP Act 1952 on the company
- Total number of employees coverable and exempted under the PF Act as per their actual gross wage structure
- Specimen signature card attested by the directors
- Rent agreement or lease agreement if the company premise is on rent or lease
- A canceled cheque of the bank account of the company (if available)
- The digital signature of any single director, if available, or e-signature, may be used for submission of the application.
Procedure followed by Us for EPF Registration
Step 1 :
Initially, a professional from our team will advise you on all the documents required for EPF registration according to the identity of your business or company formation. After that, you will provide us with all the information and documentation needed for your EPF registration.
Step 2 :
Step 3 :
Once you submit your request, we will assign an expert to your application to complete the PF registration process effectively and seamlessly.
Step 4 :
Step 5 :
EPF Department will verify the submitted application and documents. Once they are satisfied, they will issue a PF Code and login credentials to your Business or Company.
Step 6 :
Once everything is complete, our team will download the PF code allotment letter from the employer PF portal using your login credentials and send it to you.
What are the PF withdrawal rules and regulations following EPF registration?
EPFO established some conditions, criteria and procedures for withdrawing amounts from the PF account after resignation. Under the regulations, employees who have been unemployed and have not joined any company after resignation for at least two months can withdraw the entire balance from their Provident Fund (PF) Account. This implies that an individual who tenders their resignation may withdraw the entire balance from their account after two months of their final day of employment.
An employee must fulfill several limitations and conditions to withdraw the full balance of the Provident Fund (PF) account. One crucial condition is that the employee must have worked for the last or current company or in multiple companies for a minimum of five years overall. This indicates that the employee’s PF member service tenure must be at least five years, either in a single company or in total across multiple companies. If an employee withdraws before five years of service, they must pay taxes on both the principal amount they and their employer contributed, as well as the interest they earned. This significantly reduces the amount you receive. However, the employee may apply for PF advance withdrawal for a specific amount as per the PF Act’s requirements, conditions and criteria.
Exemption from EPF registration in India
Employee Limit Exemption
This exemption applies to establishments with less than 20 employees. As long as the number of employees remains below 20 throughout the year, the employer is not required to obtain PF registration number for the company.
Note : The company must register for PF from the effective date if the number of employees reaches 20 on any given day.
Employee and Employer opting out of PF due to existing benefits
Businesses with 20 or more employees are exempt from this condition. If all employees express in writing their desire to opt out of PF coverage, employers can avoid making EPF contributions. However, their employer must ensure that other benefits are at least as good as or better than those provided under EPF & MP Act, 1952.
Statutory Compliance after PF Registration
The following are some regulations that must be performed in routine:
- Monthly Electronic Challan cum Return (ECR) must be filed by establishment on the unified employer portal after disbursement of salary to employee and deduction of employee pf share from their earned gross salary.
- The contribution of the due month must be generated and paid by the 15th of following month online through the contribution of the due month must be generated and paid by the following month's fifteenth online through ECR.
- Immediately upon joining the establishment, an employee must be registered by linking a previous UAN or generating a new UAN so that their contribution may be submitted hassle-free and on time.
- After securing PF registration successfully, employers need to register the digital signature and e-signature on the unified employer portal and get activated by the PF office to approve the e-KYC, transfer claim, and correction request of the employees.
- Employer must have active Internet Banking on name of establishment or Business for payment of generated Challan to submit the contribution.
- The employer needs to guide the employee to file Form 11 (revised) and submit it to the employer for employees PF Registraton process on the PF portal, update their KYC and for inspection in the future.
FAQs -Frequently asked questions
EPF registration is an essential process for enrolling eligible employers and their employees in the Employees Provident Fund Scheme, which is a beneficial savings and retirement scheme for employees in India.
If you are an employer who has 20 or more employees working in his company then it is mandatory for you to take EPF registration.
To obtain EPF registration, visit official website of Shram Suvidha. You can complete the EPF registration process by providing the necessary information and documents related to employer and establishment.
To obtain EPF Registration, you must have below documents:
- Employer’s any Id and Address Proof i.e. Aadhaar, PAN card, voter id
- Any business proof registration certificate or license i.e. GST, MSME, Shop & Establishment, etc.
- Company PAN card & employees details
The government does not charge a fee for EPF registration. However, professionals charge clients for this registration as their service fee.
If there is 20 or more employees in your establishment then you may apply for EPF registration. However, even if your company has fewer employees, you can still opt for voluntary PF registration if the employer and employees agree to get registraton.
Employees whose gross salary is up to Rs. 15,000 are required to be enrolled in both the EPF and EPS schemes mandatorily. Employees whose salaries are above Rs. 15,000 are exempt, but if both the employee and the employer agree, employee can be enrolled in the EPF scheme only.
Access the official epfo website – unified employer portal to download your EPF registration certificate. Log in, then go to the establishment section. You will find the certificate available to download in the download PDFs option.
EPF registration surrender is only possible if you permanently close your business or when the owner dies and no one continues the business. Proof like closed bank account receipt or surrendered licenses or registration will be needed like GST, ESI, etc.
Visit the EPFO official website and use their “Establishment Search” feature. You can search by either your company name or the existing EPF code number.
Companies registered under the MCA through the Registrar of Companies (ROC) after February 1, 2020 benefit from a simpler process. By filing the SPICe+ form, they get automatic PF registration along with company registration, PAN, TAN and ESI.